J/650/3386 Managing Digital Information, OTHM LEVEL 4 DIPLOMA IN INFORMATION TECHNOLOGY

Aim: The aim of this unit is to show how communications, knowledge and information can be improved within an organisation including making better use of IT systems. Learners will understand the interaction between communications, knowledge and information. The unit also explores how IT systems can be used as a management tool for collecting, storing, disseminating and providing access to knowledge and information.

Learning Outcome 1: Understand how to assess the digital information needs of an organisation.
Learning Outcome 2. Understand information processes in an organisation.
Learning Outcome 3. Understand compliance and regulations associated with digital information.
Learning Outcome 4. Be able to improve digital information systems for an organisation.

Managing Digital Information: Scenario

Many businesses are moving to digitalisation. It is important for any organisation to be able to manage digital data and information accurately and systematically.

You are providing advice to a client who has recently decided to move to digital platforms for her business.

Assignment Brief: You are guiding the Operations Manager to improve understanding of digital transformation. You have decided to give him structured guidance in a report format and provide examples from existing organisations.

Use an organisation you are familiar with to base your investigation on, write a report in which you:
• Assess various digital information held by organisations.
• Evaluate the information systems used for managing digital information
• Assess internal and external sources of digital information at the organisation.
• Describe existing information processes for a given department within an organisation.
• Design a process map for the organisation.
• Determine the benefits and limitations of existing processes.
• Justify areas of improvement for processes in any area of a business.
• Explain the laws and regulations associated with managing digital information.
• Assess how to ensure organisations are compliant when managing digital information.
• Explain the impact of being non-complaint with laws and regulations.

Referencing - Harvard referencing style.

Part 2:

Scenario - Many businesses are moving to digitalisation. It is important for any organisation to be able to manage digital data and information accurately and systematically.

You are providing advice to a client who has recently decided to move to digital platforms for her business.

Assignment Brief: You are creating a presentation to address of employees of the business to explain how they can improve their practices further and what changes you will implement.

Your presentation will have the following:
• Explain existing approaches to the collection, formatting, storage and dissemination of information and knowledge in an organisation.
• Recommend a strategy to improve the collection, formatting, storage and dissemination of information and knowledge.
• Implement an improvement to access to information and knowledge in an organisation.