ICT Office Application I

Aim/Goal: This module is designed to enable students to further develop their skills in effectively and efficiently work use a computer-based word processor.

General Objectives:

1. Introduce students to Advanced Word Processing and revise key keyboarding principles.

2. Apply health and safety principles when operating computers at work

1-2

Use of common generic methods for managing files, directories and folders

• Revise alternatives ways of how to create and name directories and folders

• Delete files and directories folders

• Move, copy and rename files, directories and folders

• Distinguish between documents/files and executable applications and appreciate the function file extensions

• Procedure for producing printed evidence of directory/folder content Print file structure

Explain in detail how to organise accurately files and folders.

Explain and practice how to create, name and rename directories, sub-directories/folder.

Emphasise the purpose of copy/move/delete files and practice with some examples.

Set tasks where students will practice the above and discuss their implications in the office.

3-6

Emphasise the need for accurately and good speed of data entry and amending existing data.

Enter accurate text and numerical data in specified format.

• Encode specified data and make amendments to documents

• Use software facilities to check spelling, and proofread for accuracy of contents and consistency of layout and style

• View and print as required

• Use of typing techniques to speed data entry

• Use of standard test for speed checking

Show how to position hands on the keyboard to assure speed when entry information and data.

Monitor good touch typing to increase typing speed

Prepare weekly home-works to assure students practice the keyboarding and main typing techniques.

Every week select some student from the group to test their speed improvement when applying correct typing techniques.

Organise students in teams and set task to be complete using the windows operating systems.

Explain how to present documents as specified

Identify the procedures when transferring data between files:

• Import data file

• Import image

• Import chart

• Print integrated document

Show how to use:

- Programme manager

- Open/close a window

- Load application software

- Button bars, scroll bars and menu bars

- Exploring main menu contents

- Minimising and closing windows

 Set tasks for student to transferdata and files.

Set tasks to design and create a chart and transfer it successfully.

Set tasks to complete a whole document containing data, images and charts, and ask students to transfer it back and forward successfully.

6-10

Use and purpose of changing page layout:

• Set page orientation and set up page lay out

• Insert headers & footers

• Insert automatic fields in headers and footers

• Create documents using newspaper/parallel columns

• Apply house style

• Use bullets/numbering

• Use special symbols

• Search and replace

• Mail merge

Show and practice on how to import, place and format datafiles, images and charts (eg. borders, shading. Student practice).

Explain the importance of maintaining the integrity of imported data.

Explain and practice changing page layouts, orientation, inserting specific heading and footing, insert special symbols such as @, %, &, $, etc. Student practice.

Practice manual methods to find and replace specific data.

11-15

Describe the need for working safely in an office

Explain the principles of good housekeeping techniques in the office

Relate the implications of safety to the office

Identify potential hazards

Propose a plan to apply in a general organisation for safety within the organisation

Define the procedures for maintaining security of electronic equipment and information

Define the procedures for maintaining resources

Define the procedures for maintaining personal safety

Describe and outline the national & local health and safety regulations

Establish the need for working in a healthy workstation, relate the implications of health when working with computers

Identify environmental factors affecting health  when working with computers.

Establish safe office practices to avoid injuries and fatigue when working with computers.

Define key computer related illnesses, their symptoms and exercises to relieve/avoid pain, disconform and fatigue.

Discuss the importance of a safe workplace.

Discuss the importance of good safe design

Show a sample plan

Discuss procedures to be followed to maintain security

Explain the value of an audit trail (care of hardware, software an data), produce samples of audit trails.

Explain local health and safety regulations

Discuss the importance of a healthy workplace.

Discuss environmental factors affecting health when working with computers: temperature, noise and illumination

Discuss the importance of an adequate computer work layout. Show sample ideal layouts.

Explain the value of good posture.

Explain key principles of posture and techniques to avoid injuries and fatigue when working with computers.

Explain the various injuries that affect people working in a wrong computer environment.

Describe the various symptoms.

Illustrate key exercises to avoid injuries and fatigue when working with computers

Write a short report on the plan for accidents in a specified organisation.

Write a plan for safety to apply in a specified organisation.

Show practical examples on how to arrange a workstation to avoid fatigue/injuries

Show ideal workstation arrangement to avoid injuries and fatigue when working with computers.

Demonstrate the importance of right posture and exercises to avoid injure/relieve pain

Visit a large organisation to observe their security and safety system.

Write a short report on the observations

Group students and set tasks to re-arrange computer workstations taking into account various environmental factors (make sure they encounter opened widows, noisy airconditions or not on, low chairs, etc…)

Organise students in groups to study and sort case-studies

Show students examples of wrong sitting and typing postures.

Students role plays

Role plays

Games identifying potential illnesses

Demonstrate how to do key exercises to relieve pain/avoid injuries