Advanced Transcription

Course main Aim/Goal: This module is designed to enable the student develop, coordinate and synthesize the knowledge of use of English and other course with the skill of Shorthand and Keyboarding for the production of mailable document at a production rate of 20-25 wam and a minimum of 98% accuracy and 5.1 of 1.40.

General Objectives:

1.0 Know and develop the ability to take down dictation passages for production work and varied materials at irregular speed of not less than 80wpm with an S.I of 1.30.

2.0 Know how to compose business and other relevant documents form limited information or instructions

3.0 Know how to plan, organize and produce mailable documents.

4.0 Understand the techniques for covering meetings and recording the proceedings of a meeting.

5.0 Acquire the skills for collecting relevant information from source documents.

1.1 Take down dictation on varied materials at irregular speed.

1.2 Read back dictated passages in groups and individually.

1.3 Take down previewed passage and read back.

1.4 Take down passages for transcription on electronic typewriter/computer.

- Dictate varied materials at irregular speeds of 70-9wpm.

- Instruct students to read back dictated passages in groups or individually.

- Dictate more passages and ask them to transcribe.

2.1 Compose and type documents, letters, memos, reports etc.

2.2 Compose letters or other documents straight on the computer/electronic typewriter.

2.3 Do and submit assignment.

-Give students limited oral, written and implied instructions to compose business letter and other relevant documents.

-Instruct students to compose 2 shorthand passages at 90wpm for 3 minutes as assignment.

3.1 Plan and identify priorities.

3.2 Use corrects sizes of paper for varying jobs

3.3 Assemble materials before commencement and use required materials for each task.

3.4 Manage time judiciously.

3.5 Take dictation and transcribe using the above the guidelines.

- Explain to students the importance of planning and how to identify priorities e.g urgent, immediate, important for attention, private, confidential.

- Explain the need to use correct sizes of paper

- Explain the need to have required materials for each task.

- Explain the need of time management.

- Dictate varying passages to accommodate 3.5.

4.1 Type varying meeting documents - notices and Agendas.

4.2 Display through simulation the responsibilities of a secretary before, during and after a meeting.

4.3 Take down minutes of a meeting and transcribe using the correct form of display.

- Explain the techniques for covering meetings

- Notices, Agenda, Chairman’s Agenda.

- Discuss the responsibilities of a OTM trainee before during and after a meeting.

- Explain the procedure for writing minutes.

- Dictate meeting documents for transcription.

5.1 Describe different types of source documents.

5.2 Apply the techniques and skills acquired in collecting relevant information from source documents.

5.3 Take down exercises and transcribe same using the acquired skills.

- Discuss different types of source documents.

- Explain the techniques for collecting relevant information from source documents.

- Dictate exercise to enable students apply the above learned skills.