Tendering and Procurement

You are required to make use of headings, paragraphs and subsections as appropriate, and all work must be supported with research and to be referenced using the Harvard referencing system. Provide a bibliography using the Harvard referencing system for any texts/sources quoted.

Your report should be around 2,500 - 3,000 words in length. Whilst you will not be penalised for exceeding this word count, you should keep in mind that being clear and concise are key features in the production of professional documents.

You must also provide tender documentation to supplement your report, this should include:
Invitation To Tender (ITT)
Construction Drawings
Specifications
Tender Return Slip
Pre-Qualifying Questionnaire
Tender Pricing Document
Preliminaries

To complete your tender documentation use the information package where you'll find all of the relevant information for the project.
Unit Learning Outcomes

Learning Outcome 1: Define what constitutes a tender and the information required for this process
Learning Outcome 2: Explain the procedures and contractual arrangements for tendering
Learning Outcome 3: Analyse the factors that affect the selection of construction procurement methods
Learning Outcome 4: Prepare tender documentation for a given project.

Assignment Brief and Guidance
You have been appointed as an Assistant Project Manager for a local Construction company. The company has recently taken on a number of apprentices. As part of the training for the apprentices, you have been asked to write a report and prepare tender documentation for a work activity explaining the processes of tendering and procurement.

Your report must:
Explain the information required for a tender, and the documentation required for a major project and discuss the potential of Building Information Modelling to support the tender process.
Explain the tendering process, and discuss the advantages and disadvantages of different types of tendering.
Compare the use of specifications and bills of quantities, in a privately funded project, you will critically evaluate their use in developing a competitive tender.
Given the companies' emphasis on design-build, you will compare the type of tendering that may support this form of procurement.
Analyse factors that inform selection of procurement routes, and consider the factors that influence procurement.

To help the apprentices understand procurement, you should explore and explain the factors that will affect private and public procurement routes and tendering processes. Also providing analysis of a procurement process for public projects will allow apprentices to understand how this differs from private projects. Assessing the effect of a given estimating technique on the selection of a procurement method, for a major project, will provide an illustration of the key elements of procurement.

Your tender documentation will describe the tendering and procurement route for a School building project. The project is a 40 week project consisting of construction of a teaching facility with piled foundations, a structural steel frame with external elevations comprising a combination of cladding, curtain walling and cavity wall. The cost of the project is £500,000, and will be completed using the JCT Standard Form Building Contract with Quantities (JCT SBC/Q). Open tendering will be used for the project, using the single stage tendering process.